Revised May 30, 2019
We are committed to protecting the privacy and security of all of our users, including students, to make sure their information is safe, private and available to them. We strive to collect only the data needed to provide and improve services to users. We do not advertise on Edulastic, sell your personal information to anyone, or track users to target ads on other websites.
If you are a parent or teacher of a child under thirteen years old, please review the information below pertaining to the Children’s Online Privacy Protection Act (COPPA) and how we collect, use and disclose the information from and about children under thirteen years old.
What information we collect
Information we collect from teachers and administrators
If you register for an account on the Services, or if your school or district creates an account on your behalf, we may collect your name, email address, a password, your school and/or district, and the classes you teach (grade, subject, class name).
If you or your school or district registers through or otherwise grants access to a third-party integrated service (“Integrated Service”), such as Google, MS365 or Clever, we may collect Personal Information that is already associated with your Integrated Service account.
If you create or upload assessments or other academic or educational resources or materials (“Educational Materials”), we collect the content of these materials and metadata you provide about them, such as tags, DOK levels and alignment to learning standards.
If you make a purchase through our Services, we will collect information needed to complete the transaction, including but not limited to your e-mail address, credit card information, and name on your credit card. We do not process, record or maintain your credit card or bank account information.
If you contact us via online submission, telephone, electronic mail or regular mail, we may keep a record of that correspondence.
If you post comments or opinions to us on the Services or third-party websites where we have a profile or presence (e.g. on our Facebook page), we may keep a record of the comments.
Information about how you use the Service
We collect data about how you use the Services such the time you access the Service and duration you are on it, the website you come to the Service from, selections and choices you make and preferences that you set when using the Service as well as any data you input while conducting any assessment on the Service.
Information about how you connect to the Service
We collect data about the computer or other electronic device (“device”) you use to connect to the Service such as details about the type of device (which can include unique device identifying numbers), its operating system, browser and applications connected to the Service through the device, your Internet service provider or mobile network, your IP address and your devices telephone number (if it has one).
While we collect the location of your school or district, we do not automatically collect information about your actual location, other than an approximate location (usually no more precise than city level), which can be determined from your IP address.
Information we collect from students
No personally identifiable information, such as name or email address is required to create a student account on the Services. However, if a student, teacher or school or district administrator provides it, we may collect the student’s name, a username (which may be an email address or student ID number), a password, the student’s school and/or district, and their class enrollments (grade, subject, class name, teacher).
If a student’s teacher or school or district administrator provides it, we may collect a student’s demographic information such as age, gender, race and eligibility for school services solely for the purpose of providing the Services. We do not share or use this information for any other purpose.
As a student uses the Services, we collect information such as time and duration of accessing the Services, assessment responses and scores, number of attempts and teacher feedback.
How we use your information
Information from and about Teachers and Administrators
We use the information we collect from teachers and administrators in the following ways:
To provide the Services to you and your school or district
We use information collected from teachers, administrators and students to create and manage accounts, administer assessments and produce reports of usage patterns and assessment results. Users can access this data based on their role, for example, students may access data only about their account. Teachers may access data about their own account, or those of students currently or previously enrolled in their classes. Administrators may access data about teachers and students in their school or district, respectively.
To personalize the Services
We use information collected from teachers and administrators to display information and features that may be of interest to you, or tailored to how you use the Services. For example, we display assessment content relevant to your subject area and optimize the display for the device you’re using. We may display names of teachers who have created accounts on the Services to teachers who join the same school or district.
To improve the Services
We use information collected from teachers and administrators to understand and analyze usage trends and preferences of our users to improve the functionality of the Services. We also use this data to diagnose and address technical issues with the Services, detect and investigate illegal activities, breaches of any agreements entered into between you and us and threats to the security of the Services.
To provide you with information about our products or services
We use information collected from teachers and administrators to respond to your inquiries and address comments and issues you have in relation to your use of the Service. We also use this information to notify you of changes to the Service, or provide you information about products or services that we feel may interest you, in accordance with your marketing preferences. We do not share Personal Information of any of our users with third parties for their marketing purposes, nor track users to target advertisements on Edulastic or other websites.
Information from and about Students
We use the information we collect from and about students only to provide the Services to teachers, schools and districts. We use information collected from teachers, administrators and students to create and manage accounts, administer assessments and produce reports of assessment results. Student data may only be accessed by the student, a parent or guardian, the student’s teachers or an administrator at the student’s school or district.
We use aggregated and de-identified student information, such as assessment responses and scores, to analyze and improve the quality of questions in our item banks.
We do not allow advertising on any part of the Services, do not sell any student information, and do not track students to target ads on other websites.
When we share your information
We share information you explicitly authorize us to share
Any assessments or assessment questions you create or upload to a shared library will be accessible to other users with access to that library. If you share a draft assessment with other users in order to collaborate with them, those users will have access to your assessment.
If you or a school or district administrator on your behalf adds a co-teacher to your class, the co-teacher will have access to teacher and student data in your account.
Students do not have the ability to share any data about themselves publicly.
We share information with administrative users at schools and districts
Administrators with access to the school or district version of Edulastic can view and edit teacher and student data in their school or district, including profile data, usage data, assessment responses and results, and individual and aggregated reports.
We may share information with third parties that provide a service to us or to you
To provide the Services to you, we use other companies for services like hosting, messaging, tracking support issues and analytics. We only contract with third party vendors whose privacy policies are consistent with this policy. These third parties are required not to use your Personal Data other than to provide these services to us and your school or district. We may share aggregated and de-identified data, such as student responses and scores, with publishers of third-party item banks that you have purchased for the purpose of improving the quality of their assessment questions. If you request that we share data with a third-party partner, such as a curriculum publisher, to provide services to you or your school or district, we will ask you to explicitly provide permission for the data to be shared.
We may disclose information in a change of business
In the event that we sell or buy or transfer any business or assets (in part or whole), we may disclose your personal information to the prospective buyer or recipient of such business or assets. We will notify you via email and prominently on our website prior to such a transfer and provide you information on your choices to limit or prohibit transfer of your Personal Information.
We will share data when required by law, or to protect us and others
We may disclose user information to respond to a subpoena, court order or other legal duty or obligation (including without limitations requests or demands from law enforcement and government authorities and regulators). We may also disclose information to investigate, prevent, or take action regarding suspected or actual prohibited activities, including but not limited to, fraud and situations involving potential threats to the physical safety of any person or to prevent financial loss to any person or entity.
Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Services or a third party to recognize you and make your next visit easier and the Service more useful to you. Cookies can be “persistent” or “session” cookies.
Child Online Privacy Protection Act Compliance (“COPPA”)
Protecting the privacy of young children is especially important to us, so we have added protections and restrictions designed to help protect Personal Information relating to children who are less than 13 years of age (“Child Users”).
We only collect Personal Information through the Services from a child under 13 where a teacher or administrator from that student’s school or district has agreed to obtain parental consent for that child to use the Services and to disclose Personal Information to us, for the use and benefit of the learning environment. If you are a student under 13, please do not send any Personal Information about yourself to us if your school, district, and/or teacher has not obtained this prior consent from your parent or guardian, and please do not send any personal information other than what we request from you in connection with the Services.
If we learn we have collected personal information from a student under 13 without parental consent being obtained by his or her school, district, and/or teacher, or if we learn a student under 13 has provided us Personal Information beyond what we request from him or her, we will delete that information as quickly as possible. If you believe that a student under 13 may have provided us Personal Information in violation of this paragraph, please contact us at email@example.com
As a Parent, you have the ability to control information about your Child User. To review, update, or delete information collected from your Child User contact us at firstname.lastname@example.org.
California Children’s Privacy Rights
If you are under the age of 18, or the parent of a User under the age of 18, residing in California, you are entitled to request removal of content or information you have posted on our Services. If you would like to request removal of your or your child’s content or information, please email us at email@example.com for assistance. Please note that removal of your content or information does not ensure complete or comprehensive removal, as there may be deidentified or recoverable elements of your content or information on our servers in some form. Additionally, we will not remove content or information that we may be required to retain under applicable federal and state laws.
How we keep your data secure
We have implemented a variety of security measures to protect the personal information we collect from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. We encrypt Personal Data while at rest, and protect your login information and the transmission of data using Secure Socket Layer (SSL) technology.
You should take steps to protect against unauthorized access to your account by creating and maintaining a strong password and keeping it private. While Edulastic employees may ask for your username to provide you support, we will not ask for your password.
If we learn of a data security incident that compromises or appears to compromise your Personal Information, then we will attempt to notify you electronically so that you can take appropriate protective steps. We may also post a notice on the Services if a data security incident occurs.
We delete data when it is no longer necessary to provide services to you and your school or district, or when requested by a school or district at the termination of a contract.
Links to other sites
Our Properties are operated and managed on servers located within the United States. If you choose to use our Properties from the European Union or other regions of the world with laws governing data collection and use that differ from U.S. law, then you acknowledge and agree that you are transferring your Personal Information outside of those regions to the United States and that, by providing your Personal Information on the Properties, you consent to that transfer.
Your choices regarding your personal data
You have several choices regarding our use of your information on our Services:
Accessing and deleting your personal information
- You may opt not to provide, or later edit or delete any of the non-required information from your Personal Data through the profile page in your account on our Sites or Apps.
- You may request deletion of your Personal Data or your entire account by contacting us at firstname.lastname@example.org. We will use commercially reasonable efforts to honor your request.
- Please note that copies of information that you have updated, modified or deleted may remain viewable in cached and archived pages of the Sites or Apps for a period of time.
We may send periodic promotional or informational emails to teachers and administrators about our services, products, or events. You may opt out of such communications by following the opt-out instructions contained in the email. If you opt out of receiving emails about recommendations or other information we think may interest you, we may still send you administrative e-mails about your account or any Services you have requested or received from us.
Disconnecting from an Integrated Services
Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Visitors to our Sites who disable cookies will be able to browse certain areas of the Sites, but some features may not be available to you.
How to contact us
Mail: Edulastic, 39300 Civic Center Drive #310, Fremont, CA 94538